Only submit material proposed to be released to a public forum. Information proposed for placement on publicly-accessible DoD websites available to anyone without access controls requires review and clearance for public release prior to posting. Presentation charts, briefing slides, photos, videos, speeches, abstracts, manuscripts, technical papers, dissertations, theses, journal articles and news releases are examples of Air Force material normally submitted.

Information that is to be posted solely on https://sam.gov/content/home does not require submission for security and policy review. The contracting process reviews and certifies all documents prior to posting.

This is an electronic process for submitting material for review. Government submitters must have Common Access Card access to the Air Force network.

Directive submission procedures are detailed in DAF Instruction 35-101 (20 Nov 20), Public Affairs Operations, chapter nine, "Security and Policy Review Process." Submitters must review the entire instruction to ensure compliance. All submitters are responsible for ensuring compliance with the instruction.

Submissions that require rush processing (ten working days or less) must be accompanied by a memorandum signed by the directorate level director or commander with justification as to why the materials require rush processing. 

To request a Security and Policy Review, visit the P3 Customer Service Portal at https://safpa.appianportalsgov.com/request/group/public-affairs/page/new-request-paa.

Defense contracts frequently stipulate information must be reviewed by U.S. Government program office and Public Affairs prior to public release by the contractor. In all cases, the contractor must certify all material submitted for review meets criteria for public release and does not contain classified, sensitive or proprietary information.

Contractors must submit material proposed for public release for review according to valid contract requirements as specified in Defense Department (DD) Form 254, Department of Defense Contract Security Classification Specification, DoDM 5220.22, Vol 2, National Industrial Security Program: Industrial Security Procedures for Government Activities. Most materials must be sent via conventional or express mail or hand carried. The only items permissible to be emailed, via secure transmission, are proposed contractor news releases and publicity materials. Contractor representatives may send these via approved secure communications systems or systems utilizing other protective measures such as Public Key Infrastructure (PKI) or transport layer security (e.g. https) IAW the contract.

Public Affairs will NOT accept or review materials submitted directly by defense contractors. The contracting activity/program office will ensure necessary coordination of contractor information with Public Affairs.

If your material requires only local clearance, please allow up to ten working days (not including the day of submission) for review. Exceptions are granted only in rare circumstances. Rush cases requiring review in ten working days or less must be accompanied by a letter of justification from the appropriate directorate commander or director.

Please note complex documents, manuscripts, dissertations and theses may take up to 60 days for review by Pentagon or other federal agencies with an equity in the decision to release. The clock does not start until the material reaches Public Affairs. Additionally, DAF Instruction 35-101 (20 Nov 20), Attachment 3, (Page 166) "Triggers for Potential Elevation of Security and Review Cases" lists subjects of interest at higher headquarters level. Documents containing subjects listed there may be forwarded to that level for their review and/or coordination with organizations having equity in the material. This can significantly increase the amount of time needed to complete a document review and should be factored into document-submission planning.

Public Affairs will not clear information "after-the-fact," which has already been presented/distributed or for which the submission or use deadline(s) have already passed.

The submitter listed on the submission worksheet will receive an e-mail notification on disposition of the case as soon as all proper coordination has been accomplished. It is the submitter's responsibility to further notify all interested parties of the release decision.

Additional guidance can be found here: https://static.e-publishing.af.mil/production/1/saf_pa/publication/afi35-101/afi35-101.pdf

Please do not call or e-mail Public Affairs to request status on a submitted case until the minimum coordination time has passed (see Submission Deadlines). We regret any inconvenience this may cause and sincerely appreciate your cooperation, as these requests delay processing for all cases in coordination.

78th Air Base Wing Public Affairs

620 9^th St., Ste. 230

Robins AFB, GA  31098

DSN: 468-2137 | Comm: (478) 926-2137

Email: 78abw.pa.office@us.af.mil